Update: Remote work, in-person meetings and events, and non-employee onsite activity
Nearly 75% of our employees are now vaccinated and the percentage of vaccinated Massachusetts residents is climbing daily. There is reason to believe that we can start to think about post-pandemic work life. As a result, we have updated the following policies:
To address concerns about workplace density, all Mass General Brigham employees whose work can be performed remotely should continue to do so through August 31. A system-wide team is developing recommendations and an implementation plan that will guide where work will be performed over the long term. We know there are individuals and situations that may require staff to return to more onsite work. Managers can allow this, including collaboration meetings, provided all infection control guidelines are followed. Managers must monitor the density of their work environment and, if necessary, rotate employees to allow for the onsite work to be accomplished. More information can be found here.
In person meetings and events
We have learned that much of our non-clinical work and many of our meetings can be conducted virtually. Our workforce’s willingness to be innovative and agile helped make the virtual format successful. While we continue to encourage that most meetings be conducted through online platforms (Teams/Zoom), we recognize the value of in-person collaboration and have issued guidelines for in-person meetings.
As the end of the academic year approaches, we should ensure that we celebrate the accomplishments of our students and trainees. There are safe ways to accomplish this, and we provide the following guidance:
- In-person (full or hybrid) graduations, ceremonies and other social events must:
Non-employee onsite activities
Non-employees, summer interns and students whose work can be performed remotely should do so until further guidance is provided. We recognize that some activities involving non-employees must be done onsite, such as:
- Students in research areas doing in-lab experiments
- Visiting professors, including those who will be involved in activities with close contact, e.g. those doing ward rounds or simulator training sessions
- Students whose learning objectives require onsite mentoring
Anyone seeking an exemption to this remote work policy for non-employees must fill out and submit this form to request. Outside vendors, such as case management liaisons, should continue to do their work remotely. Clinical areas cannot support additional density at this point.
Mass General Brigham will continue to monitor infection and hospitalization rates and the numbers of employees vaccinated. If they continue to trend in the right direction, we may further loosen these guidelines. For more information please visit Ask My HR.
While we are hopeful that 2021 will bring a return to normalcy, we must stay vigilant. Even vaccinated individuals can be carriers of COVID-19 and transmit to others, including patients and employees who may be at risk for severe disease.
Online platforms should be used whenever possible to minimize the density of such gatherings, however, a combination of online-only and hybrid models (some attendees in-person, some online) should be used when in-person capacity is limited.